Horizon International Bilingual School
Privacy & Cookie Policy
Last updated: December 2025
Horizon International School (“we”, “our”, “the School”) is committed to safeguarding the privacy, safety, and dignity of every member of our school community. This policy explains how we collect, use, store, and protect personal information in alignment with global best practice, GDPR principles, and applicable Vietnamese law.
1. Our Commitment
We prioritise student wellbeing, safety, and confidentiality. Data is collected fairly, stored securely, and used only for legitimate educational purposes.
We never sell personal data.
2. Information We Collect
We may collect:
Parent and student contact details
Admission and enrolment information
Academic records
Medical and safeguarding information (where appropriate)
Website analytics and cookie data
Photos and media (with consent)
We do not knowingly collect student data without parental or guardian consent.
3. Why We Use Personal Data
We use data to:
Deliver high-quality education and student support
Communicate with families
Meet safeguarding and legal duties
Plan pastoral support, counselling and home-school engagement
Manage admissions
Improve our services and website
4. Legal Basis
Processing is based on one or more of:
Consent
Contract
Legal obligation
Legitimate interest
Vital interest (safeguarding/health)
5. Safeguarding & Wellbeing
Where student safety is at risk, information may be shared with approved authorities or professionals in line with child-protection procedures.
6. Photography, Video & Media
We request parental consent before using student images for:
School publications
Website or social media
Promotional materials
Consent can be withdrawn at any time.
7. Social Media
We do not publish sensitive student information. Images are shared responsibly and never identify students without consent.
8. Career & School Counselling
Student information may be used confidentially to support wellbeing and learning pathways.
9. Data Sharing
Shared only with:
Education partners
IT service providers
External exam boards
Authorities (where legally required)
All partners follow strict confidentiality standards.
10. International Transfers & Cloud Storage
Where cloud services are used, data is stored securely and protected to recognised international standards.
11. Data Security & Retention
We use secure systems and restrict access to authorised staff.
Records are retained only for as long as necessary.
12. Your Rights
Subject to law, you may:
Access your data
Request correction or deletion
Withdraw consent
Object to processing
Contact us to exercise these rights.
13. Children’s Data
Parental consent is required for processing children’s data except where law requires otherwise.
14. Cookies & Website Analytics
Our website uses cookies to improve user experience.
Types of cookies
Essential — site operation
Analytics — anonymous usage statistics
Preference — remember settings
You may disable cookies in your browser.
We may use Google Analytics or similar tools.
15. Updates
This policy may be updated periodically.
We are committed to respectful, transparent, and responsible data stewardship in support of student wellbeing and learning.